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Residence Life Policies

Office of Housing and Residence Life

 

Housing Operations Policies

 

Eligibility

Eligibility for housing is determined by student enrollment and the location of the college in which a student is enrolled.  The students below may apply for housing in specific areas as described below:

Full Time Undergraduate students:  Applications for housing are accepted on the campus housing the student’s program for current full time (12 credits or more per semester) undergraduate students.  Failure to maintain 12 credits may lead to termination of the housing contract at the discretion of the Office of Housing and Residence Life.  Students who lose their eligibility must inform the Office of Housing and Residence Life (“OHRL”) within two (2) business days and may be subject to cancellation charges.

Graduate Students:  Applications for housing are accepted for current full time (12 credits or more per semester) graduate student.    Failure to maintain 12 credits may lead to termination of this Agreement at the discretion of the Office of Housing and Residence Life.  Students who lose their eligibility must inform the Office of Housing and Residence Life (“OHRL”) within two (2) business days and are subject to cancellation charges.  On the east falls campus, graduate students may apply for any unassigned spaces on a semesterly basis but will only be considered after full-time undergraduates have been placed.

Continuing education and part-time students:  Applications for any unassigned spaces on a semesterly basis and will only be considered after other students have been placed.  Exceptions to this policy may be made by the Director(s) of Residence Life and Housing.

House staff and post-doctoral fellows:  Applicants must verify their eligibility status by providing a letter from their department confirming that the fellowship will continue for at least one calendar year. 

 

Residency Requirement

Incoming full time first year undergraduate students who live more than 30 miles away (permanent residence) are required to live in University-owned or leased housing for their first two years of enrollment. Students who live within 30 miles of campus (permanent residence) can opt-in or volunteer to live on campus and remain on campus in subsequent years by participating in the housing selection process for returning students. Transfer students will be exempt from the two-year housing requirements. Requests for exceptions must be made in writing to the Dean of Students.

Exceptions are made for:

Students from beyond the 30 mile area who plan to live with family members (confirmation required)

Students over the age of 20 at the point of enrollment.

Military veterans

Married students

Students with dependents

 

Guaranteed Housing

The University guarantees housing for undergraduate students under the residency requirement for the first two years.  Graduate students applying for housing on the Center City campus are guaranteed a housing assignment if their application is received by May 31st.

Contractual Obligations

 

Deposits

A Security Deposit is held against damages, non-payment of fees, and noncompliance with termination procedures.   If not already paid through the admission process, a $250 deposit is required of resident students living in Mott, Partridge, Ronson, Fortess, Scholler, Independence Plaza, Townhouses, and Falls Center.  For Martin, Orlowitz, and Barringer, a $500 deposit is payable upon acceptance of the housing assignment and before the first day of occupancy.

The deposit is non-refundable in the event that the housing agreement is not fulfilled or completed:

  • Returning residents who have signed up for housing for the subsequent semester, but withdraw at any time prior to the semester starting, forfeit their housing-security deposit in full.
  • New undergraduates who cancel their housing status with the University prior to May 1st will receive a refund in full of their housing security deposit. After May 1st, the entire housing security deposit is forfeited.
  • Returning students who receive special permission from the Student Accounts Committee to cancel this Agreement are subject to cancellation charges, including forfeiture of their deposit. The deposit will not be refunded in the case of a contract termination (including disciplinary removal from housing). All charges unpaid after the due date will automatically be subject to a late penalty charge established by the University. 
  • The deposit will be applied to a student's account once the student no longer resides in or is contracted to live on campus. Any remaining balance will be refunded to the student after all monies owed to the University are paid.
  • The deposit will not be refunded in the case of a contract termination.

 

Housing Agreement

All Housing Agreements and current student housing paperwork (including Renewal and Transfer Applications) are considered binding contracts once signed and submitted to the Office of Housing and Residence Life.

Applicants offered housing in Orlowitz or Barringer will enter into an agreement with the University and its agent, the Philadelphia Management Company (PMC) by signing a Housing Agreement. Apartments are offered as they become available for occupancy (generally between June 1 and September 1) and terminate June 30. Renewal Agreements are offered for a twelve-month term. The first month’s housing fees are due when an agreement is signed. All contractual obligations, including the incurring of housing fees, begin on the date given in the assignment letter. Fees are payable on the first of each month thereafter.

For students residing in Scholler, Mott, Patridge, Ronson, Fortess, Independence Plaza, Falls Center or the townhouses, the Housing Application and Agreement  is a formal binding legal agreement between the student and Jefferson effective upon the sending of any form of assignment confirmation to the student, including but not limited to mail and electronic mail. The effective dates for this Agreement are August 17, 2017 through May 10, 2018 or 24 hours after the student’s last exam of the Spring semester, whichever comes first. The Agreement period does not include the Thanksgiving, Winter, and Spring Break periods (see the University academic calendar for exact dates). Students with permanent addresses three (3) or more hours away from campus may apply for Thanksgiving and Spring Break housing. Approved students may have to relocate to a designated building and pay additional fees to remain on campus during the break period. Housing is not available during the Winter Break. Summer housing options are not included in the agreement.

Students residing in Martin will enter into an agreement with the University.  The contract is 9 months long and encompasses Fall and Spring terms.  Residents can opt to add on to the Summer and/or pre-Fall terms to create 10 or 12 month contracts. 

 

Meal Plan

First year students residing in Ronson, Partridge, Fortess, Mott, or Scholler are required to have a 19 or 19 premium meal plan.   All students residing in Mott or Scholler are required to have a 14 standard meal plan or higher.

Meal plans are contracted for the full academic year. Students may make changes to their meal plan assignments during the first two weeks of the semester with no penalty. This change must be made in WebAdvisor before the deadline. Please note that students making changes to premium meal plans will be billed for any Bookstore Bonus Dollars that have been utilized. No meal plan changes can be made after the first two weeks of the semester. After the two week cut off, students will be billed in full for the semester’s meal plan charges.

The meal plan will not be in operation when the University is on break or during the summer months.  Meal plans are only offered on the east falls campus. The Center City campus does not offer meal plans.

 

Refunds

The refund of the housing fee for students who withdraw from the University is determined by:

  1. The initial cost of the assigned room;
  2. The date on which the check-out process is completed as defined by:
  3. completion of the Notification of Student Leave of Absence/Withdrawal Form
  4. completion of the Room Condition Checklist;
    1. a.return of all keys and IDs; and
    2. b. removal of all personal belongings from the room.
  5. Any student who withdraws, changes credit hours, or changes room-and-board status after the semester begins is obligated for a full semester's room charge.
  6. Meal plans are contracted for the full academic year.  Students may make changes to their meal plan assignments during the first two weeks of the semester with no penalty. This request must be received through the online Meal Change Application on the Residence Life website. Please note that students making changes to premium meal plans will be billed for any Bookstore Bonus Dollars that have been utilized. No meal plan changes can be made after the first two weeks of the semester. After the two week cut off, students will be billed in full for the semester's meal plan charges.
  7. Students dismissed from the University or from the residence hall after the semester begins are obligated for a full semester's room charge.
  8. Students who break their housing Agreement mid-year forfeit the security deposit unless the University has received full room payment for both semesters.

 

Housing Fees    

Students living in Martin, Scholler, Mott, Ronson, Partridge, Fortess, Independence Plaza, Falls Center, and the townhouses can pay their housing fees through their student accounts at the beginning of each term.  Non-student residents (i.e. post-doctoral fellows) are required to pay for housing fees within the first week they are assessed.  Your housing fees will appear on your tuition bill and if you received financial aid and the disbursement includes room fees, the financial aid monies will go directly towards paying your housing fees. Please be advised that not all academic terms are budgeted by financial aid, which is dependent on your academic program. You should consult with the Office of Financial Aid regarding what housing fess your financial aid covers.

Students living in Barringer or Orlowitz will be able to pay housing fees online via www.rentcafe.com. Students are able to pay their rent monthly or setup reoccurring payments for the time they live in the apartment. Students must first register with PMC to be able to log onto Rent Café. Residents can also pay their rent via check or money order at the Orlowitz front desk 24 hours/day, 7 days/week, each day of the month. Checks should be payable to: PMC Property Group. In addition, please write (1) resident number (2) resident name, (3) building/room number and (4) resident telephone number on the check. Payments not made by the 10th of each month will incur late fees. Fees cannot be withheld because of needed repairs, damages or any other inconvenience experienced by a resident.  Academic holds will be placed on the accounts of students with overdue balances.  

 

Leave of Absence

Students who take a “leave of absence” or a “medical leave of absence” need to notify the Office of Housing and Residence Life prior to leaving the residence halls. Students must fill out a termination form and speak with the Director of Housing and Residence Life to verify the student’s change of status prior to moving out. After the student’s termination form has been received and processed, the student’s housing agreement will be terminated. Since the housing agreement terms were not fulfilled, the student may forfeit their housing deposit. Students taking a leave of absence mid-semester are responsible for charges until the end of the semester.  If a student moves out of the residence halls without completing the steps outlined above, the student is still responsible for the terms in their housing agreement including monthly or term payments until such time as the steps are completed.

 

Cancellation - East Falls Campus

Students are financially obligated for the full academic year (both semesters), unless otherwise approved by the OHRL. The high demand for campus housing requires that the OHRL strictly enforce the cancellation policy. This Agreement may be terminated by the student only for one of the following reasons:

  1. Graduation, Study Abroad, or an approved internship position that prohibits a student from residing on campus.
  2. Approval by the Student Accounts Committee. Appeals must be submitted in writing to the Dean of Students. Only the most exceptional circumstances will be considered.
  3. This Agreement may be terminated by the University as a result of a disciplinary sanction or breach by the student of this Agreement.

 

Termination - Center City Campus

Housing contracts are automatically terminated if a resident withdraws or is dismissed from Thomas Jefferson University, or if the resident resigns or is terminated from a post-doc fellowship or a house staff position. Residents with a change of status must visit the Office of Housing and Residence Life to complete termination paperwork. There are no other conditions under which the University will terminate the housing contract before the contract date.

In the Martin Residence, a resident wishing to terminate the contract prior to May 31 has two options: locate an eligible replacement resident (sub-let), or allow another eligible affiliate of the University to assume your lease (lease-assumption). To learn more contact a representative of the OHRL Office at (215) 955-8913.

In the Barringer and Orlowitz, a resident wishing to terminate the contract early may sub-lease the housing contract to an eligible affiliate of the University.

Housing Appeals

As with any lease, students will only be released from the housing contract under limited, highly exceptional circumstances. Exceptions for release are stipulated in the Agreement, including graduation or withdrawal from Thomas Jefferson University (the “University”). Students desiring to be released from the Housing Application & Agreement must write a letter of appeal to the Director or their designee.

 

Medical Insurance Policy

Current health insurance coverage is required for every student. Students are eligible to enroll in a University health policy if they are not covered. Enrollment forms are available through the Business Office. Students must provide proof of health insurance prior to being assigned housing. Students will be automatically billed for health insurance unless the online waiver is completed.

 

Vaccination Policy

College and University Vaccination Act Effective August 27, 2002, this law requires all full-time college students who live in university housing show proof that they have been vaccinated against meningococcal disease (bacterial meningitis).

Prior to moving in, all residential students must submit a completed the Immunization Record to Student Health. The immunization record can be found on the student health form. The College and University Student Vaccination Act provides that the University shall prohibit a student from residing in a dormitory or housing unit unless the student has received a one-time vaccination against meningococcal disease. If the student is a minor, the vaccination may only be administered with the consent of the student’s parent or guardian. The student is exempt if the student signs a waiver stating that the University has provided detailed information on the risks associated with meningococcal disease and the availability and effectiveness of the vaccine and, the student has chosen not to be vaccinated. If the student is a minor, the student’s parent or guardian must sign the waiver. Please visit the Center for Disease Control website for more information.

 

Lead Paint Statement

The University, in accordance with state and federal laws, screens for the presence of lead based paint in all residential facilities. The results of these tests, in full, are available in the facilities offices. Be advised that you have a ten (10) day period after signing your lease during which you may, at your own expense, obtain another comprehensive lead inspection and risk assessment from a certified lead inspector. If you elect to obtain such an inspection and assessment and the results show that your room or apartment contains lead based paint or lead-based paint hazards, you can terminate your lease within two (2) business days after you receive the report. If you don’t obtain an inspection within ten (10) days after signing the lease, you will have waived the right to do so later. Please review your housing application and agreement for information specific to each area. 

 

Liquid Oxygen Statement

A Liquid Oxygen storage facility is located at the northwest corner of the Bluemle Life Sciences Building, behind the Barringer Building. The liquid oxygen is supplied as gaseous oxygen to many inpatient and outpatient areas throughout the hospital. It is a necessary item, especially in areas of critical care.

Oxygen is not flammable or explosive. Its association with flammability stems from the fact that when we introduce oxygen into an already existing flame, the oxygen allows the flame to burn vigorously until the material (not the oxygen) is used up.

The oxygen found in the storage facility is used as a gas, but stored as a liquid. This is necessary because in order to store oxygen in the gaseous state a larger tank is required due to the expanded volume of gas. Also, liquid oxygen is at a significantly lower pressure than oxygen gas, which reduces the chance that the vessel could rupture from pressure fractures.

The gaseous oxygen is super cooled to a lower temperature thereby reducing its volume and lowering its pressure. Prior to use, it is allowed to warm and convert back to its gaseous state through a process at the base of the storage vessel.

The tanks are inspected twice a year and each time they are filled. There are low level alarms which sound in the Department of Respiratory Care.

Parking is prohibited on the concrete slab surrounding the tank. In the event that any oxygen leaks during the filling process, contact with automobile oil could result the spontaneous combustion of the oil on the slab. To avoid this, field service technicians inspect the concrete slab for gasoline, diesel fuel, and oil

Center City tractor trailer restrictions (7am-6pm), traffic or track repair delays, and low oxygen levels all dictate delivery times. The optimum delivery scenario is arrival between 7 pm and 8 pm with the departure before 10 pm

If you have questions about this information, contact the Department of Environmental Health and Safety at (215) 503-6260 or the Assistant Director of Housing Operations at (215) 955-2890

 

Liability Policies

The resident agrees to hold the University, its agents and employees harmless from all damages, liability or loss arising out of any negligent act or omission or other misconduct by the student on or about the premises.

 

Damages

Residents are expected to keep their room and its furnishings clean, orderly and free of damage. Each resident is responsible for damage to or loss of furniture, fixtures, equipment and other effects, provided to them by the University. In general, damages other than normal wear and tear will be assessed to the resident(s). In the event that two or more persons occupy the same room and it cannot be ascertained who is responsible for the loss or damage, the assessment and/or judicial consequence shall be shared equally among those assigned to the space. Charges for moving furniture back to its proper location or for the replacement costs of furnishings will be assessed against the responsible resident(s).

The checkout that is completed by a Resident Assistant (RA) is only a preliminary check.  RA's do not have the ability to officially determine outcome or costs regarding damages. The final inspection is conducted after the residents have completely vacated the room. Final charges will be determined by a Residence Life professional staff member (AC, AD, RC) during the final inspection of the room.  Charges are made on the basis of estimated replacement costs of existing University property along with, estimated labor charges. 

 

Communal Damages

All students share in the responsibility for the maintenance and upkeep of any common area space, both building-wide and on floors and houses. As such, damages are charged to all residents responsible for the particular common area. The University asks students to report information leading to the appropriate individual(s) responsible for damage and encourages students to take responsibility for the damage in which they, themselves, were involved.

As a community, residents are responsible for the condition of the public common areas.  Damage which cannot be assessed to the appropriate individual(s) will be divided equally among the residents of the hall, house or floor, as applicable.  Common area damages may not be appealed unless the specific resident(s) responsible for the damages accepts responsibility.

 

Loss

The University assumes no responsibility for loss or damage of belongings. However, if a loss occurs, it should be immediately reported to the Office of Housing and Residence Life so the incident can be officially recorded. Residents are required to obtain renter's insurance. The University does not provide insurance coverage on residents’ personal property.

 

Abandoned Property  

Residents must remove all items when moving out of the building. Items found after a resident's departure will be considered abandoned and will be discarded.  If a student fails to fully vacate University property within 48 hours following termination of their agreement, the University reserves the right to charge $300 or more in order to dispose of any remaining property. 

Liability and Renters Insurance Policy

The University does not provide protection against lost, damaged or stolen property. Students are advised to obtain renter's insurance should such protection be desired. Students are jointly and severally liable for all damage that is caused to the room(s) or any furniture/furnishings/fixture therein. Students are liable for the cost of repairing damage to the room(s) and building in case of fire, smoke, etc., if caused in violation of University policy or the housing agreement.

 

Residential Housing Rights & Services

Equal Opportunity Statement

Thomas Jefferson University is committed to providing equal opportunity. All employment, policies, and practices are in accordance with applicable federal, state, and local anti-discrimination laws. Jefferson will not engage in or tolerate unlawful discrimination (including any form of unlawful harassment ) on account of a person’s sex, age, race, color, religion, creed, sexual preference or orientation, gender identity, marital status, national origin, ancestry, citizenship, military status, veteran status, handicap, or disability or any other protected group or status.

 

Family Housing

On campus family housing is available only in the Barringer and Orlowitz apartment-style residence halls at the Center City campus. Family housing is reserved for individuals who are, at the time of move-in, full-time TJU undergraduate students, graduate students, or postdoctoral appointees, and their spouses, and minor children. Applicants should provide a certificate of marriage from a municipality or government entity and/or a birth certificate of each minor dependent. Students are required to inform the Office of Housing and Residence Life if their student status changes. All residents must abide by the terms of the Housing Agreement.

 

Minor Dependents

Applicants with minor dependents, regardless of priority status and/or date and time of receipt of application, are given preference for apartments. However, within the group of applicants with minor dependents, assignments are made by date and time of receipt of application.

 

Co-Education Housing

Students in traditional hall-style buildings are housed in single-gender spaces according to identified gender.  Apartments and/or Townhouses may be selected as all-male, all-female or gender neutral spaces. Co-ed groups must completely fill any apartment/house that they wish to select for the entire academic year.  If there is a subsequent cancellation in a mixed gender apartment, the University reserves the right to assign another student to the space of either gender at University discretion or students may be offered the chance to secure a replacement.   If current occupants are unable to secure a replacement within ten business days, the apartment will be reclassified as single gender, and residents will be required to relocate to another available space on campus. Housing reserves the right to designate some areas as single-gender during the room selection process in order to preserve the balance of genders in a building or for other programmatic reasons.

 

Accessibility Accommodations

The Office of Housing and Residence Life is committed to accommodate persons with disabilities who require assistance in a reasonable manner. Thomas Jefferson University manages all requests for disability accommodations in compliance with the Americans with Disabilities Act, Fair Housing Administration, and all other applicable laws and regulations. Accommodation requests that are not subject to state or federal law are considered on a space-available basis. In such cases, requests for specific housing arrangements will be considered as options are available, but specific housing cannot be guaranteed. While each request will be considered, specific areas and types of rooms are not guaranteed. The wheelchair accessible apartment assignment is for students with documented disability. Specific roommate requests may or may not be accommodated.

All requests for accommodations should be made to Accessibility Services/Disability Services. These offices provides verification of a student's disabled status to the Office of Housing and Residence Life for consideration in housing assignments. Consideration in housing that is requested by a student, but is not a necessary accommodation, will be handled like any other housing request according to the policies outlined by the Office of Housing and Residence Life. A representative from this office will contact the Director with any accommodations for the residence halls.

 

Service Animal Policy

Thomas Jefferson University accommodates persons with disabilities requiring the assistance of a qualified service or therapy animal. Students must make their request for either a service animal or therapy animal at least 30 days prior to the start of the semester for which the request is made. All determinations will be made on an individual basis, and in accordance with the applicable laws and regulations, as to whether the specific animal is a reasonable accommodation on campus. Documentation and information from the individual will be required in accordance with the applicable laws and regulations. Students requiring such an accommodation should contact Accessibility Services/Disability Services to address whether such an accommodation is appropriate, and to discuss specific needs and services prior to the animal arriving on campus. No animal will be permitted in the residence halls without formal approval.

 

Service Animal

The University is permitted to make the following inquiries to determine whether an animal qualifies as a service animal:

  1. Is the animal required because of a disability?
  2. What work or tasks has the animal been trained to perform?

When it is not readily apparent the individual has a disability or an animal is a service animal, the University may require the student to submit documentation from the treating health care provider with the following information in order to make a determination:

  1. the individual has a disability for which the animal is necessary
  2. how the animal assists the person, including whether the animal has undergone any training
  3. the relationship between the disability and the assistance the animal provides

 

Emotional Support Animal

Students requesting a therapy animal as a reasonable accommodation under FHA must submit documentation from their licensed health care provider. Determination is made on an individual basis.

The documentation must contain the following information, from a licensed provider:

  1. the specific disability of the individual;
  2. the reason(s) the animal is necessary to afford the individual an equal opportunity to use and enjoy a dwelling and the assistance the animal provides; and
  3. that there is an identifiable relationship or nexus between the disability and the assistance the animal provides.

For more information, please refer to the Service Animal – Emotional Support Animal policy in the Student Handbook.

 

For Center City Campus please contact Office of Student Affairs 215-503-6335

For East Falls Campus please contact Accessibility Services 215-951-2733

 

Housing Assignment

Open Spaces

When vacancies occur, the University reserves the right to show rooms and assign new occupants to fill those vacancies. The University reserves the right to consolidate students in partially filled rooms or apartments. 

 

In spaces with University issued furniture, residents of partially filled rooms should occupy only one set of furniture in order to accommodate a potential new roommate.   The other furniture should be clear and ready for occupancy. Occupying two sets of furniture is subject to judicial action by the University Community Standards.  In a partially filled room or suite, the Office of Housing and Residence Life may, at its sole discretion, allow the resident to find a new roommate to fill the vacancy or may assign a new roommate at any time without requiring current resident approval.

For students residing in Barringer and Orlowitz only, on-campus housing spaces may only be occupied by the applicant, the applicant’s legal spouse (marriage license required), minor dependents,. Family housing is available in the Barringer and Orlowitz Residences only. In the case of siblings, both must be affiliated with TJU per eligibility requirements. One, two, or three roommates may share an accommodation up the maximum occupancy. For example, up to two residents may share a one bedroom. When the maximum number of occupants is assigned to an apartment, and a roommate situation changes, the remaining roommates will be required to reapportion monthly housing fees to include the minimum occupancy housing fees. Alternatively, roommate consolidation may occur if there are any other persons in an on-campus space that are below the minimum occupancy. When roommate consolidation is not an available option, reapportioning the rent is the only alternative.

In Martin, one or two occupants may share a unit. Depending on the occupancy standard and/or current assignment lists, when a roommate situation changes, the remaining resident will be offered the option to change the status to private and pay the additional housing fees. If a resident decides to remain in a contract for a shared unit, roommate consolidation remains an option. Roommate consolidation typically usually occurs during the months of September and January. However, the Office of Housing and Residence Life reserves the right to consolidate space at any time during the course of a contract. Residents in shared spaces without a roommate may receive a roommate at any time. Housing officials will attempt to inform the resident within 48 hours, although this is not a requirement. The Housing and Residence Life staff will facilitate consolidation and will assist residents in finding roommates during the consolidation period. Please call a Resident Assistant or the Assistant Director of Residence Life at (215)955-1755 if you have questions regarding roommate issues. A Resident Assistant (RA) can be contacted by speaking to someone at the front desk.

New Roommates  

When a new resident is assigned, the current occupant(s) is expected to welcome this person and treat them with respect. Failure to demonstrate respectful behavior by any current occupant of a room is considered a policy violation and subject to judicial referral. Examples of inappropriate actions include, but are not limited to: telling the student assigned that you do not want anyone living with you; expressing to the newly assigned person that you do not want them living with you; telling the new students assigned that their experience will be difficult in the assigned space; or communicating any other disparaging comments made to or about the new resident or assignment process including but not limited to: in person comments, words or actions to other student about or directed towards the newly assigned student.

Roommate Consolidation 

Any time the occupancy of a room or apartment drops below the minimum occupancy, roommate consolidation is a possibility.  In this situation, persons in an on-campus space which is below occupancy are relocated in order to fully occupy a space. 

 

Housing Selection Priority

Center City Campus

Applicants are assigned by date and time of receipt of application and priority status in effect.  First and second priority status is assigned to applicants on the basis of their home address (which will be the address of record in the Registrar/House Staff/Department office).  First priority applicants are: 1) those who have a permanent home address outside the Philadelphia city limits, 2) those within Philadelphia zip codes 19114, 19115, 19116, 19154, and, 3) current residents of Barringer, Martin or Orlowitz residences. Second priority applicants are those whose permanent home address is within the Philadelphia city limits except for the zip codes 19114, 19115, 19116, and 19154.

Placement of Second Priority Applicants:

After all first priority applicants have been placed, and if there is remaining housing, second priority applicants will be assigned.

 

East Falls Campus

Housing assignments for new students are computer generated. The University reserves the right to change assignments in case of emergency.

     (1) Roommate Preferences

Roommate preferences for incoming students must be mutual and submitted via the “My Housing” portal. If students wish to live together, all applications and agreements must be submitted on time. Returning students may select their roommates in the housing selection process during the spring semester. Residence Life provides additional information on the housing selection process during the spring semester.

     (2) Special Accommodations

 Any special requests for housing based on a disability are handled through The Office of Disability Services.

Returning students should follow the guidelines published at the start of the spring semester for returning student housing selection.

 

Occupancy Minimum & Requirement - Center City Campus

Apartments must be occupied as assigned.  On-campus housing spaces may only be occupied by the applicant, the applicant’s legal spouse (marriage license required), minor dependents, or domestic partners who meet eligibility requirements (Contact the Housing Office, 215-955-1756, for eligibility requirements).  Family housing is available in the Barringer and Orlowitz Residences only. In the case of siblings, both must be affiliated with TJU per eligibility requirements.  Minimum/maximum occupancy is listed on the next page.

 

 

 

Minimum

Maximum

Minimum/Family

Maximum/Family

Efficiency

one

one

ineligible

ineligible

One Bedroom

one

two

two

two

Two Bedroom

two

three

two*

four*

Three Bedroom

three

three

three*

six*

*Totals include minor dependents

 

 

Minimum Occupancy:

One, two, or three roommates may share an accommodation up the maximum occupancy. For example, up to two residents may share a one bedroom. When the maximum number of occupants is assigned to an apartment, and a roommate situation changes, the remaining roommates will be required to reapportion monthly housing fees to include the minimum occupancy housing fees. Alternatively, roommate consolidation may occur if there are any other persons in an on-campus space that are below the minimum occupancy. When roommate consolidation is not an available option, reapportioning the rent is the only alternative.

 

Requirement for Occupancy:

Failure to maintain eligibility status as defined in the Housing Eligibility Requirements will be cause for termination of the agreement.

 

Room Change Policies

 

Room Changes

The Office of Housing and Residence Life encourages roommates to make a good-faith effort to mediate any conflicts prior to requesting a room change. The Office of Housing and Residence Life reserves the right to approve or deny any room change request. The Office of Housing and Residence Life is committed to an environment that is free of harassment, discrimination or any other offensive behavior against another person or group on the basis of age, disability, gender, marital status, national origin, race, religion or sexual orientation. All requests inconsistent with this environment will not be accepted.

 

Room Change Processes & Timeline—Center City Campus

Open Room Change- Students may request a change for any reason utilizing the process outlined above. Requests will be reviewed by RC/AC staff and approval sent to students.  Fall open room change is available the third week in the semester through Thanksgiving Break.   Spring open room change is available the third week in the semester through Spring Break.

Administrative Room Change-Staff reserves the right to change rooms for administrative reasons at any time.

End of Semester Room Change- Room changes will be processed late in the Fall semester for any student wishing to change rooms for the start of the Spring semester.  Students must complete their move during closing before they depart for break or take all belongings with them and move in fully in the Spring.

Process- All room change forms are available online on the Residence Life homepage.   After completing the initial interest forms, students will receive an e-mail with the available rooms and next steps in the process.  Students can either identify an available space or find roommates that will agree to a mutual swap.  Students cannot change rooms until they have received official notification that the room change has been approved. Failure to comply with the room change process will result in a $100 fine.

 

Room Change Processes & Timeline—Center City Campus

All room changes are managed out of the Office of Housing and Residence Life.  Please contact the office for assistance.  

 

Community Living and Conflict Management

In order for everyone to thrive in this environment, residence hall communities must be accepting and inclusive of all residents, as well as fully support the University's commitment to civility and respect. Working together, residents can create an environment that is conducive to everyone's academic success. Conflicts are a natural and, if managed properly, are a healthy part of the on-campus experience.

In the event of a conflict or other disagreement, Residence Life staff will meet with the parties involved to determine the best outcome possible and reach a better understanding between the parties. Residence Life staff will provide further support by clearly communicating and holding everyone accountable to community standards regarding expectation of student behavior. Violators of the Community Standards are referred to the University Conduct Process.

Should problems persist between the roommates and a reasonable solution cannot be achieved, the Office of Housing and Residence Life reserves the right to intervene and handle the situation through the University Conduct System and/or reassign one or all roommates involved. In the event that students exhaust all other options, the Office of Housing and Residence Life will permit a room change if space is available.

 

Short Term Housing

 

Short Term Program - Center City

There is one floor in Martin Hall available for short-term housing. Short-term housing is available for Jefferson affiliates, students and patients and families.  The Assistant Director for Housing Operations oversees short-term housing and it is subject to availability.  For more information, contact ShortTermHousing@jefferson.edu or Everette Nichols, Assistant Director for Housing Operations at everette.nichols@jefferson.edu.

 

Summer Housing - East Falls

Limited summer housing is available on east falls campus for May, June, July and August. Full time enrolled students must apply in the Office of Housing and Residence Life by the published deadline. Housing prices are set annually and students are responsible for following the move in and move out procedures.

 

Break Housing - East Falls

All residence halls on the east falls campus close during University break periods as outlined in the Housing Application & Agreement and the Academic Calendar. The Office of Housing and Residence Life offers limited spaces in select halls for students who apply for Spring Break and Thanksgiving Break housing. Students must live more than three hours away in order to be eligible for such housing and must be willing to relocate to another residence hall for the break period. Students wanting to stay on campus during those times must apply for a housing extension. Application for break housing will be available online at http://www.philau.edu/reslife/ResidenceLifeForms.html. Only those students who apply prior to the announced deadlines will be considered for break housing.  Shuttle and dining services may not be available during break housing.  Please consult with the appropriate offices prior to closing in order to determine the availability of these services. No students will be permitted to remain on campus during the Winter Break period. 

 

Interim Housing - East Falls

Limited housing is available during the interim periods between terms (spring to summer and summer to fall). Full time enrolled students must apply in the Office of Housing and Residence Life by the published deadline. Housing prices are set annually and students are responsible for following the move in and move out procedures.

 

Move-In & Move-Out Procedures

 

Martin – Center City Campus

Move-In Procedure

Students can begin moving into their room as of 5:00pm on the day before their actual move-in date. Students are advised to visit the front desk of the building when they arrive to move in. Temporary loading zone permits can be reserved at the front desk on an hourly basis to assist with unloading. Move in packets can also be retrieved at the front desk with the room key.

 

Loading Zones

Only Martin residents or pre-approved service personnel can gain access to the loading zone on the south end of the building. Residents can access the loading zone by obtaining a temporary permit from the Front Desk. A valid picture I.D. must be left at the Front Desk while accessing the loading zone. Residents may only use this area for a limited time (up to one hour) while they are loading or unloading their vehicles. During move-in and move-out, the time may be briefly extended with approval from the Front Desk, by requesting another hour long permit. This loading area is not for parking. Any person exceeding the time limit or using the area for parking may be ticketed or towed at the owner’s expense.

 

Carts

To facilitate moving, carts are available through the Front Desk on a first come, first serve basis. During periods of heavy demand, a time limit may be imposed by the Front Desk Staff. Photo ID must be provided at the desk when using a cart. Do not leave carts in corridors, where they may be an obstruction in a fire or emergency. Carts must be returned to the Front Desk area in order to have the I.D. returned. Residents are financially responsible for any unreturned carts.

 

Move-Out Procedure

The following information will help you prepare to move out of University housing. If you have any questions or concerns, contact the Housing Office (103 Orlowitz), 215-955-8913.

  1. The U.S. Postal Service will not honor individual mail forwarding requests when mail is distributed by another entity, such as the Office of Housing and Residence Life. Therefore, it is important to leave your forwarding address with the building Front Desk. All first class mail will be forwarded for one (1) year. Second class mail will not be forwarded. Most professional journals are classified second class mail, so please contact the publishers directly with your change of address.
  2. Be sure to return all keys to the Front Desk on or before your approved termination date, or the refund of your security deposit will be jeopardized.
  3. Please clean the Microfridge. Leave the setting on number one. Be sure to remove any of your food from the kitchen lounge refrigerator and freezer.
  4. It is the responsibility of the resident to possess all furnishings originally assigned to the room.
  5. Replacement costs for missing furnishings, including blinds, will be billed to the resident account. If you have furniture to be discarded, please notify the Martin Property Manager (215-955-2890). There will be a nominal charge for discarding bulk items. Do not place furniture in the hallways or common areas.
  6. Please do not attempt to patch any holes in the walls or to remove pictures or mirrors that are fastened to the walls by adhesives. Notify the Martin Property Manager (215-955-2890) to arrange removal so that damages or possible charges can be minimized.
  7. Elevators and moving carts cannot be reserved! They are available on a first come, first served basis when you leave an ID at the front desk. Do not pass the cart to another resident for use. It must be returned before it is logged out again or the cart remains your responsibility as the last “Official” user.

 

Barringer and Orlowitz – Center City Campus

Move-In Procedure

Students can begin moving into their apartment as of 5:00pm on the day before their actual move-in date. Students are advised to visit the front desk of the building which they are planning to move into initially. Temporary loading zone permits can be reserved at the front desk on an hourly basis to assist with unloading. Move in packets can also be retrieved at the applicable front desk. During heavy move-in dates, apartment keys will be attached to the move-in packets. New residents of the Barringer Residence, who are moving on campus on a “light” move in day, may be required to visit the Orlowitz Residence front desk to retrieve their apartment key. The Barringer front desk clerk is available to advise each resident as to whether this is required. Please bring a photo ID for move in day.

 

Loading Zones

Only Barringer and Orlowitz residents, or pre-approved building service personnel, can gain access to the loading zones on the south end of the buildings. Residents can gain access to their building driveway by obtaining a temporary permit from the appropriate Front Desk. A valid picture ID must be provided at the desk. Residents may only use this area for a limited time (up to one hour) while they are loading or unloading their vehicles. During move-in and move-out this time may be extended, on an hourly basis, with Front Desk Staff approval. The loading area is not for parking. Any person exceeding the time period or using the area for parking may be ticketed or towed at the owner’s expense. Abuse of the loading zone may result in termination of privileges and/or other disciplinary action.

 

“Passenger Loading” Zone is available on 10th street next to Orlowitz. Per city ordinance, and at the risk of being ticketed and/or towed, use of this space may not exceed 20 minutes. Hazard lights must be on for the duration of use. It is recommended that someone stay with the vehicle. For more information about the use of this area, contact the Assistant Director for Housing Operations. The OHRL staff and Philadelphia Management are not responsible if a resident receives a ticket in this space. Parking is at the resident’s own risk.

 

Carts

To facilitate moving, carts are available through the Front Desk on a first come, first serve basis. During periods of heavy demand, a time limit may be imposed by the Front Desk Staff. Photo ID must be provided at the desk when using a cart. Do not leave carts in corridors, where they may be an obstruction in a fire or emergency. Carts must be returned to the Front Desk area in order to have the I.D. returned. Residents are financially responsible for any unreturned carts.

 

Freight Elevators

In addition to the passenger elevators, there are freight elevators in Barringer and Orlowitz for transporting larger items to the apartments. These elevators are located right by the loading zones for both buildings. Please go to the Front Desk for more information regarding proper use of the freight elevators. Residents must not compromise building Campus Security when using these elevators and/or doors. Never prop open or leave doors or freight elevators unattended.

 

Move-Out Procedure

The following information will help you prepare to move out of University housing.

  1. The U.S. Postal Service will not honor individual mail forwarding requests when mail is distributed by another entity, such as the Office of Housing and Residence Life. Therefore, it is important to leave your forwarding address with the building Front Desk. All first class mail will be forwarded for one (1) year. Second class mail will not be forwarded. Most professional journals are classified second-class mail, so please contact the publishers directly with your change of address.
  2. Be sure to return all keys to the Front Desk on or before your approved termination date or the refund of your Campus Security deposit will be jeopardized.
  3. Be sure to remove food from the refrigerator and leave the setting on number 1.
  4. It is the responsibility of the resident to possess all furnishings and appliances originally assigned to the room. Replacement costs for missing furnishings, including blinds, will be billed to the resident account. Do not leave furniture in the hallways or common areas.
  5. Remember to remove any items from the basement storage room upon termination of your Housing Agreement. Items found in storage after a resident’s move-out will be considered abandoned and discarded. Thomas Jefferson University and the Office of Housing and Residence Life and are not responsible for items lost, stolen, damaged or discarded.
  6. Please do not attempt to patch any holes in the walls or to remove pictures or mirrors that are fastened to the walls by adhesives. Notify the Front Desk or the Property Manager at (215) 955-4346 to arrange removal so that damages or possible charges can be minimized.
  7. Elevators and moving carts cannot be reserved. They are available on a first come, first served basis when you leave a photo ID at the front desk. Do not pass the cart to another resident for use. It must be returned before it is logged out again or the cart remains your responsibility as the last “official” user.

 

 

East Falls Campus Residence Halls

Move-In Procedure

Students will be assigned a designated move-in time prior to their move-in date. Students are advised to visit the front desk of the building which they are planning to move into initially. Move in packets can also be retrieved at the applicable front desk. Please bring a photo ID for move in day. If students are moving into the residence halls after the designated move-in times they should contact Safety & Security in order to reach the Housing & Residence Life main office or staff member on-call.

 

Loading Zones

Designated loading zones will be available on First-Year and Upperclass Move-in days.  Residents may only use this area for a limited time (up to twenty minutes) while they are loading or unloading their vehicles. Residents are encouraged to unload their vehicles and relocate the vehicle to other designate University parking lots. The loading area is not for parking. Any person exceeding the time period or using the area for parking may be ticketed or towed at the owner’s expense. Abuse of the loading zone may result in termination of privileges and/or other disciplinary action.

 

Carts/Hand Trucks

To facilitate moving, hand trucks are available through the Front Desk on a first come, first serve basis. During periods of heavy demand, a time limit may be imposed by the Residence Life staff. Photo ID must be provided at the desk when using a hand truck. Do not leave hand trucks in corridors, where they may be an obstruction in a fire or emergency. Hand trucks must be returned to the Front Desk area in order to have the I.D. returned. Residents are financially responsible for any unreturned carts.

 

Bed Lofting & Bunking

Due to safety concerns and potential damage to both University and personal property, the use of lofts and cinderblocks is prohibited. Depending on specific room set-up and furniture, residents may be able to bunk University furniture by placing a work order with Physical Plant upon arrival on campus. If you choose to bunk your bed, Physical Plant reserves the right to deny a work order to dismantle it. Bed "lifters" (manufactured specifically to raise the legs of a bed) are permitted, but may only raise a bed a maximum of 1 foot above the floor.

 

After October 1st of each year, Physical Plant will no longer loft or de-loft beds.

 

Move-Out Procedure

The following information will help you prepare to move out of University housing.

  1. Be sure to return all keys to the Front Desk on or before your approved termination date or the refund of your Campus Security deposit will be jeopardized.
  2. Be sure to remove food from the refrigerator and leave the setting on number 1.
  3. Prior to a resident vacating a unit (defined as an individual residence hall room or campus-owned/leased apartment, including any and all common areas appurtenant thereto) at any time during the course of the year, even if a resident is simply relocating to another unit on campus, that resident is required to remove any and all personal belongings, including any and all trash, leaving said unit restored, cleaned and furnished with original furnishings. 
  4. In the event that a room has been damaged requiring a repair to the same, that resident shall not attempt to make the repair him/herself. 
  5. Any and all fixtures within the unit, including, but not limited to, university-owned refrigerators and stoves, must be emptied and cleaned. 
  6. All costs incurred by the university as a result of any repairs required to be made, any additional cleaning required and/or for removal of any and all personal property shall be apportioned equally to the residents, regardless of responsibility or fault of any one resident for the same.  Upon a resident vacating a unit, said unit shall be inspected by a Residence Life Professional Staff member and, if said unit is not in acceptable condition as defined herein and determined at the discretion the Residence Life Professional Staff Member, repair/cleaning/removal service shall be ordered and the resident(s) shall be held jointly and severally liable for the entire cost of the same. 
  7. Failure to vacate a unit within the prescribed period shall result in a $100 per day fine, plus daily rental fees and possible eviction, in which case the University shall not be responsible for student belongings and reserves the right to confiscate and dispose of such belongings.  
  8. Appeals of any charges assessed for repair/cleaning/removal of personal belongings shall be filed in writing no less than five (5) business days from the date said bills are sent to the resident.  Thereafter, any right to appeal is waived.  Further, any resident selecting an “express checkout” waives the right to appeal any charges assessed.
  9. The University reserves the right to remove and dispose of any property remaining in a room more than 24 hours following the earlier of
    1. cancellation of this Agreement by the University;
    2. the student’s separation or departure from the University; or
    3. the date the student officially checks out of the room. The charge for costs incurred for such removal may be assessed to the student, and the student agrees to pay such charge.
  10. Please do not attempt to patch any holes in the walls. Notify Housing and Residence Life staff so that damages or possible charges can be minimized.
  11. Moving carts and hand trucks will not be available during move-out. Please make sure to plan accordingly.

 

Emergency Policies & Protocols 

 

Missing Person

In Compliance with FERPA, residents in on-campus housing may elect to identify a specific person to be contacted by the institution within 24 hours of being reported missing.  If a person is not specifically elected for this purpose, employees of the Office of Housing and Residence Life or other University officials will contact the general “emergency contact” person designated by the resident on their housing application and/or in student record database.

 

  • If the resident is determined to be less than 18 years of age, the student’s parent or legal guardian will be contacted within 24 hours if the student is determined to be missing.
  • Please be advised that the emergency contact person (or person the resident has elected to be notified) may be contacted by University officials to help determine a student’s whereabouts in cases where that student has been reported missing. In addition, appropriate law enforcement officials will be contacted after 24 hours if a student is determined to be missing.

 

Fire Safety

In order to protect the personal well-being and safety of the community, the Office of Residence

Life strictly enforces all fire safety regulations. Violation of these regulations may result in a fine and immediate removal from the residence halls.

(1) All residents must evacuate the building when a fire alarm sounds.

(2) Failure to evacuate when a fire alarm is sounding, causing false alarms when no fire is present, interfering with the proper functioning of the fire alarm system and tampering with or removing fire extinguishers are serious offenses.

(3) Because such violations can be life-threatening, individuals involved will be held accountable and will be subject to the University Judicial System including possible suspension or expulsion, a significant fine assessment, and/or arrest.

(4) When responsible parties cannot be determined, residents of the residence area in which the false alarm or tampering took place may be subject to a collective fine.

(5) Arson Investigators will follow-up after all fires, even those deemed minor.

(6) To ensure that the smoke detectors are appropriately used and serve the designed function, it is expected that students will not dismantle or otherwise tamper with them. Students may not hang items from the smoke detectors.  These smoke detectors are smoke sensitive; this includes burned popcorn, cigarette smoke, and incense. If the smoke detector in a room should sound, residents should immediately contact Safety & Security and/or a member of the Residence Life staff. A student should never attempt to dismantle the smoke detector. It is prohibited to cover these smoke detectors with any type of cloth, cardboard or other material, decorative or otherwise. Students found responsible for misusing or tampering with smoke detectors will be assessed a fine and the cost of repair and/or replacement, in addition to being subject to judicial action. If a smoke detector in a student room has been tampered with, the room occupants(s), whether present at the time or not, will assume responsibility if no other individual is found to be responsible.

(7) The University is required by law to conduct fire drills throughout the academic year.   Students should be familiar with the building exits to be used in the event a fire alarm is sounded.

 

Shelter in Place

The Philadelphia Fire Code requires various buildings to develop a plan to shelter occupants inside the building in the event of a hazardous material, biological or other emergency outside the building.  The purpose of the shelter-in-place plan is to safeguard residents during an emergency outside the building by preventing or limiting the infiltration of hazardous materials into the building.

Residents may shelter-in-place by closing windows and doors and shutting off air handling/HVAC systems, and by moving occupants away from perimeter windows and doors to safer locations in the building. At least once each year a shelter-in-place drill will be conducted to ensure occupants know what to do and where to go during an emergency.  Persons responsible for performing duties during the emergency will be provided with training.

During a Shelter-In-Place Emergency:

University and/or City Officials will determine when buildings residents are advised to shelter-in-place. When an emergency is announced and shelter-in-place is recommended occupants should immediately go to their designated shelter location.

  • Shelter Location: Apartment residents are advised to stay inside their apartment, close windows and turn off the HVAC units in each room. Resident should prepare disaster kit that includes plastic sheeting and duct tape.  During an emergency that requires shelter-in-place, residents are advised to seal windows, door frames, and HVAC vents with plastic sheeting and duct tape. Building management and desk staff will ensure that air-handling systems are shut down.
  • Residents are advised to become familiar with each campus building’s Shelter-in-Place plan.

 

Lock Down/Secure Campus

A procedure used when there is an immediate threat to building occupants. Students, faculty and staff would be instructed to secure themselves in the rooms they are in and no one should leave until the situation has been curtailed. This allows emergency responders to secure the students and staff in place, address the immediate threat and remove or evacuate any innocent bystanders from immediate danger to an area of safe refuge. This procedure is most commonly used to secure areas not directly impacted by an incident occurring inside a building. During a lock down cell phones should be silenced. Other electronic devices should be shut off (TV, video games, etc.)

 

Active Shooter

Quickly determine the most reasonable way to protect your own life.

Evacuate if there is an accessible escape path.

Be sure to:

  • Have an escape route and plan in mind
  • Evacuate regardless of whether others agree to follow
  • Leave your belongings behind
  • Help others escape, including patients, students, visitors, and other staff if possible
  • Prevent individuals from entering an area where the active shooter may be
  • Keep your hands visible
  • Follow the instructions of any police officers
  • Do not attempt to move wounded people
  • Center City:
    • Call 811 (on-campus) or 911 (off campus or non-Jefferson building) when you are safe
  • East Falls:
    • Call 215-951-2999 (on campus) or 911 (off campus or non-Jefferson building) when you are safe

Hide out if evacuation is not possible.

Find a place to hide where the active shooter is less likely to find you. Your hiding place should be out of the active shooter’s view, should provide protection if shots are fired in your direction (i.e., an office with a closed and locked door), and it should not trap you or restrict your options for movement. To prevent an active shooter from entering your hiding place, lock the door and blockade the door with heavy furniture.

If the active shooter is nearby:

  • Lock the door
  • Silence your cell phone and/or pager
  • Turn off any source of noise (i.e., radios, televisions)
  • Hide behind large items (i.e., cabinets, desks)
  • Remain quiet if evacuation and hiding out are not possible
  • Remain calm
  • Center City:
    • Dial 811 (on-campus) or 911 (off-campus or non-Jefferson building), if possible, to alert police to the active shooter's location if you cannot speak, leave the line open and allow the dispatcher to listen.
  • East Falls:
    • Call 215-951-2999 (on campus) or 911 (off campus or non-Jefferson building) if possible, to alert police to the active shooter's location if you cannot speak, leave the line open and allow the dispatcher to listen.
    •  

Take action against the active shooter as a last resort, and only when your life is in imminent danger, attempt to disrupt and/or incapacitate the active shooter by acting as aggressively as possible against him/her, throwing items and improvising weapons, yelling, and committing to your actions.

How to respond when Law Enforcement Arrives:


Law enforcement’s purpose is to stop the active shooter as soon as possible. Officers will proceed directly to the area in which the last shots were heard. Officers usually arrive in teams of four (4). Officers may wear regular patrol uniforms or external bulletproof vests, Kevlar helmets, and other tactical equipment. Officers may be armed with rifles, shotguns, handguns. Officers may use pepper spray or tear gas to control the situation. Officers may shout commands, and may push individuals to the ground for their safety. When law enforcement arrives:

  • Remain calm, and follow officers’ instructions
  • Put down any items in your hands (i.e., bags, jackets)
  • Immediately raise hands and spread fingers. Keep hands visible at all times
  • Avoid making quick movements toward officers such as holding on to them for safety
  • Avoid pointing, screaming and/or yelling
  • Do not stop to ask officers for help or direction when evacuating, just proceed in the direction from which officers are entering the premises

 

Expect rescue teams comprised of additional officers and emergency medical personnel to follow the initial officers.  These rescue teams will treat and remove any injured persons.  They may also call upon able-bodied individuals to assist in removing the wounded from the premises.  Code, RRT, or other medical teams should not enter until cleared to do so by the officers.  Once you have reached a safe location or an assembly point, you will likely be held in that area by law enforcement until the situation is under control, and all witnesses have been identified and questioned.  Do not leave until law enforcement authorities have instructed you to do so.

 

Room Entry & Inspection

The University recognizes and respects the basic interest of each resident to maintain privacy and control of personal living space. The University also has the responsibility to provide safe and secure residential facilities for both present and future occupants.

 

Right of Entry – Thomas Jefferson University and Philadelphia Management Company reserve the right to enter residents' rooms for administrative reasons under the following circumstances:

  1. The overall well-being and order of the residential community is thought to be in jeopardy;
  2. Completion of a work-order for a room repair
  3. Danger, including, but not limited to, floods, fire and life- or injury-threatening situation is thought to be occurring or is imminent;
  4. The occupant cannot be located for an extended period of time (A search for this purpose will solely be to enter the room and look for the occupant.);
  5. It is necessary to inspect for, correct, repair, or remove hazards to health or personal safety (These checks, called Health and Safety Checks are conducted at a minimum of 2 times per semester These times include: prior to Thanksgiving break; prior to Winter Break, prior to Spring Break and at closing.);
  6. It is necessary to inspect a vacant/unoccupied portion of a room/apartment in order to prepare it for occupancy;
  7. It is believed that a resident is using their assigned space in a manner inconsistent with the provisions of the housing agreement or other University policies.

 

Room Inspection

A staff member inspects the apartment before occupancy. Another inspection takes place when the room is vacated. Residents are responsible for any damage that takes place during their occupancy. Upon move-in, each resident will receive instructions on how to complete their move-in survey or room condition report. All comments and edits must be submitted before the published deadline. In order to avoid being charged for damages upon move-out, it is important that each resident note anything needing repairs on this form. Additional inspections will take place during occupancy to insure fire safety and adherence to University and/or departmental policies.

When a resident's room is entered for reasons described above in the Right of Entry policy, the University official generally will conduct a "plain view inspection." Only under exigent circumstances involving threats to health, safety or potential violations of the University's policies, as determined by the University's Dean of Students Office, will a thorough room search be conducted. Illegal and/or prohibited items (as defined below) may be confiscated.

 

Residence Life Community Standards

Pets

The Office of Housing and Residence Life does not permit pets in the residence halls. Pets include, but are not limited to, animals, fish, birds, insects, reptiles and/or lab specimens. Failure to abide by this policy can result in the loss of a student’s housing security deposit, additional fines and/or disciplinary action.

 

Residence Hall Space Reservations

Center City Campus

Reservations

Resident students can reserve these lounges, free of charge.  To reserve one of these areas please log into the Housing Portal and click on "Building Resources." Once on this page you can find the space you want to reserve and create a reservation.

Once a reservation has been made, the resident host will be contacted regarding the status of their request. Reservations will be granted in order of inquiry via the completed reservation form.  Reservation requests must be submitted five business days prior to the date of the intended event.  The resident host will receive an email regarding the confirmed reservation.  The reservation form contains an alcohol permit section.  Alcohol may be served at events when written approval and an alcohol permit have been received from Office of Housing and Residence Life.

 

Alcohol

The resident sponsor of an event occurring in one of the residence halls must adhere to the policies and procedures contained in the Student Alcohol Policy, 117.03.  No alcohol is permitted in the Martin Solarium. To receive an alcohol permit, simply make an appointment with the Assistant Director of Residence Life by calling (215) 955-1755 or stopping in to the OHRL office during business hours.

24-Hour Open Lounge Policy

 

The lounges are open for general resident use, 24 hours per day.   Should a reservation time conflict with general resident occupancy of either lounge, the person with the reservation obtains priority use of the lounge.  A schedule of lounge reservations is available online at each building’s Front Desk computer.

 

Regulations

Residents are expected to clean up after the event.  Residents are to conduct themselves responsibly while using the lounges and terminate events by 11:00 p.m.  With the written permission of the Assistant Director of Residence Life, exceptions can be made to the 11:00 p.m. time. Residents using the Barringer lounge for general purposes must register with the Front Desk.   Abuse of the lounge may result in termination of reservation privileges and/or other disciplinary action.

 

East Falls Campus

 

The Area Coordinator or Residence Coordinator maintains reservations for the use of common area space in the residence halls. Reservations should be made at least one week in advance of the event. Departmental events will take priority over other events in the event of a scheduling conflict. All visiting students, staff and faculty will be asked to sign in and show proper identification at the security desk of each residence hall. Non-University affiliated groups are not permitted to reserve common area space in the residence halls, unless given permission by the Director of Residence Education. Alcohol may not be served at events in the residence halls without permission by the Director. Groups found violating this policy will not be permitted to use the space for future events and may be subject to judicial action.

 

Alcohol

In order to ensure that the environment is conducive to those stated goals, we require the following guidelines for serving alcohol at our events*:

 

Approval: The Program Director must authorize in advance alcohol service for Office of Housing and Residence Life events.

 

Limitations: Consumption of alcohol shall be in compliance with all local, state, and federal law and shall be limited to students, faculty and staff of the University unless otherwise approved by the President or Dean.

 

Age Verification: A University official will check proof of age at all events and attendance shall be limited to individuals over the age of 21. Attendees must furnish a photo ID in order to gain entrance to the event, and attendees without photo identification will be turned away. Age can be verified either by presenting both a government issued photo ID and Philadelphia University ID at the door to verify age and status or students may sign up in advance, be age-verified by staff to create an attendee list, and then present Philadelphia University ID at the door to gain admittance.

 

Healthy Consumption Behaviors: In line with healthy alcohol consumption habits, substantial food and nonalcoholic beverages will be provided at no additional charge in the area where alcohol is served. Alcohol consumption will not exceed 1 drink (12oz beer or 5oz glass of wine) per hour for a maximum of three hours. In order to facilitate healthy pacing, staff will use either color coded drink tickets or wrist bands with tear off tickets. Each ticket will correspond with a specific time frame during which it can be redeemed for a drink.

 

Spaces: All events with alcohol will occur in a contained space that allows for appropriate monitoring of entrance and exit along with age verification. Attendance will be limited by the capacity of the space, and a University official monitor attendance and stop admittance after reaching capacity. For every 50 potential attendees, one Event Control Attendant (student or staff) is required. The attendants must be present for the entire event—from setup through clean up. Attendants may not consume alcohol during an event.

 

Service Limitations: Alcohol may not be self-serve. All alcoholic beverages must be purchased through University Dining Services or third party contractor and served by a bartender arranged through University Dining Services or third party contractor. Anyone over 21 who is visibly intoxicated will be asked to leave the event/building. Anyone under 21 who is visibly intoxicated, drinking alcohol, or violating policy will be asked to leave the event/building and will be documented for violation of the University’s Alcohol Policy and Commonwealth of Pennsylvania Law. Staff may deny admission or alcohol service to any individual at any time.

 

Guests

 

Center City Campus

All efforts to register guests in the apartment buildings are done for the general safety and protection of residents.  They are not meant to infringe upon privacy. For students who have roommates, guests should be discussed with other roommates prior to the arrival of guest(s), especially if the guest is staying overnight or staying more than a day. This communication will help to make sure that everyone living in the apartment is comfortable with guests being in the apartment.

 

Guests Entering the Building

  • Guests may gain access by contacting the resident they wish to visit through the intercom system in the lobby.
  • Guests must be escorted by their host at all times while in the building.
  • Residents should not abuse their guest privileges.
  • Contracts clearly indicate a minimum and maximum occupancy in each room and a visitor's extended or long-term stay violates this.
  • Guests staying more than three consecutive nights should be registered officially with the Office of Housing and Residence Life. Registering your guest with OHRL does allow the guest access to the building when the resident is not on-campus. (see below on how to register your guests)
    • Guest registration requests must be approved by all roommates of apartment (if applicable).
    • Guests staying longer than one week must seek approval from the Assistant Director of Residence Life.
  • Guests do not receive mail or keys (unless approved by the Assistant Director of Residence Life on a case-by case basis).
  • Unregistered and unescorted guests will not be authorized to enter the building without verbal approval via the intercom system.
  • Guests entering the building to deliver food must remain in the lobby of the building for residents to pick up. Food cannot be delivered directly to your apartment door.

 

Guest Registration

 

Students can register their guests online in one of two ways.

  • Blackboard: Log onto Blackboard and go to the OHRL Community page. Once on the page, go to the left hand side menu and click on the “Guest Registration” link. Complete the online form and click ‘submit’.
  • OHRL Website: Go to http://www.jefferson.edu/university/housing.html and look for the “Guest Registration” button on the right hand side of the page. Click on the button and complete the online form. Click ‘submit’.

 

Once the online form has been completed and submitted, it will be approved by the Assistant Director of Residence Life and sent to the front desk staff.  If there is a roommate listed on the guest registration form, they will be contacted to ensure they are aware of the incoming guest and approve. All guest registrations should be submitted ahead of the guest’s arrival and submitted preferably during business hours so it can be approved and processed.

 

Host Responsibility

Residents are responsible for the conduct of their guests.  Each resident will be held accountable, financially and judicially, for the actions of his/her guests.

 

Guest Eviction

The Office of Housing and Residence Life staff or its designee reserves the right to deny admittance to or evict any guest who is judged to be disruptive, potentially dangerous or violating campus policies.

 

East Falls Campus

Residents are expected to learn to take responsibility for their guests and their actions. In addition, students are expected to communicate appropriately, compromise and respect others who will be impacted by their guests including their roommates, hall mates and the greater University community.

 

The University will hold the host responsible for their guest's behavior.

(1) Guest(s)

Refers to a University student visiting a residence hall other than the one to which they are assigned or any person(s) who is not currently enrolled as a student at the University.

(2) Host and Guest Responsibility:

     (a) Residents are responsible for the actions of their guest(s) at all times while on the University campus or at any University

          sponsored event.

     (b) Policy violations by guests will be treated as if the hosting resident or student committed the violation.

     (c) Guests who violate University policies may be subject to trespassing, as well as further legal action.

     (d) Guests are only permitted in the residence halls and in rooms and apartments while the host resident is present.

     (e) Occupancy of any room or apartment by a guest (non-resident of the space) while the guest’s host is not present is prohibited.

     (f) Hosts must escort their guests at all times.

 

(3) Overnight Guests

     (a) Host residents must have the permission of their roommate(s) in order to have an overnight guest.

     (b) Residents are permitted to have up to two overnight guests at one time, unless they receive special permission from their      Residence Coordinator.

     (c) The total number of overnight guests in a room may not exceed the capacity of that room.

     (d) Residents may not have overnight guests for more than 3 consecutive nights.

     (e) Residents who have failed to adhere to guidelines will be considered in violation of the guest policy. In addition, guests, at the discretion of University staff may be prohibited from entering the building.

     (f) No guest under 12 years old is permitted to stay overnight (past midnight).

     (g) The Office of Housing and Residence Life reserves to right to limit the number and frequency of overnight guests.

 

(4) Signing In and Out of the Residence Halls:

     (a) Upon entering the residence halls, residents and guests are asked to present a picture ID to the residence hall monitor.

     (b) Guests will not be registered until their host has come down to the front desk to meet them.

     (c) The residence hall monitor will record all guests in the visitation log after verifying all IDs.

     (d) The IDs will then be returned to the resident and guest(s). Guests may show any official picture ID, such as a driver's license, state ID, military ID, or passport. The University reserves the right to and will deny visitation to anyone without a picture ID. For guests, who are not of age to possess an official picture ID, arrangements should be made with the RC of the building at least 48 hours in advance of visiting.

    (e) While in the residence halls, residents must escort their guests at all times.

    (f) Upon exiting the residence hall, resident must sign out their guest(s) with the residence hall monitor.

   (g) Residents failing to sign out their guests are subject to documentation, suspension of visitation privileges and/or further judicial action.

 

Intercom

Center City Campus

In order to utilize the intercom system in Barringer and Orlowitz, please review the following:

  • An emergency contact card must be filled out at the front desk for an intercom code to be assigned.
  • A touch-tone telephone is required to provide guest/visitor access from each resident’s apartment.
  • When a guest arrives he/she can enter an intercom code (residents are advised to share their intercom code with trusted guests in advance).
    • All intercom codes will be available at the front desk of the Barringer/Orlowitz buildings approximately two weeks after each semester begins.
  • The resident’s telephone will ring, giving the resident an opportunity to speak with, and identify, the visitor. If access is approved, the resident should press the number 6 (holding for 2 seconds) to unlock the inner lobby door. 
  • The guest enters after the door buzzer sounds.
  • If access is denied, the resident simply hangs up.

 

It is expected residents will only provide access to a guest when the resident is in his/her apartment.

 

Identification

 

Center City Campus

In accordance with University Policy, all residents must carry a TJU/TJUH Photo Identification Badge to access on-campus buildings including the residence halls. Residence Hall clearances are managed by The Office of Housing and Residence Life.  Requests to update, remove or change existing residence hall clearances can be made in the OHRL Office.

To protect your photo ID, do not place it on your key chain, your back pant pocket or anywhere where pressure will be placed on your card.  Jefferson photo IDs should not be stored or placed next to credit cards. If a card malfunctions and does not release the door, please let the Front Desk staff know.  Front Desk staff can assist in verifying your identity and helping a resident gain access to the building.

 

New Students

Students will receive a photo identification badge on the first day of class. Resident students who move into the Residence Halls prior to the first day of class will need to obtain a photo identification badge in advance. In order to receive an ID card prior to the first day of class, please follow the items below:

  • Stop by the OHRL Office to obtain a form verifying a student’s on-campus housing assignment.
  • Upon receiving the verification form, bring the form to the Photo ID Center in the Bookstore to receive an ID card.

 

Resident ID Policy

Passing an ID to a friend or family member is a violation of the Jefferson Photo ID Policy. If a non-resident is found with a resident’s ID, the ID will be confiscated until the resident can retrieve and sign for the Photo ID with a representative of the Office of Housing and Residence Life (usually front desk staff.) Each resident is responsible for maintaining a secure environment in the residences.

 

Non-Affiliate ID Cards

Spouses, Wills Eye Post-Doctoral Fellows and other eligible nonaffiliated persons who live on campus must obtain a non-affiliate photo identification badge. These individuals are required to visit the OHRL Office upon arrival and retrieve a signed non-affiliate endorsement form. This signed document can be presented to a representative of the TJU Photo ID Center. Non-affiliate photo identification badges will expire at the end of the lease agreement and are not renewable. The Photo Identification Center, under whose authority identification badges are prepared and issued, manages all Photo ID printing and pricing.

 

Photo ID Center

Jefferson Medical & Health Science Bookstore
1009 Chestnut Street
Philadelphia, PA 19107
(215) 955-7942
(215) 923.1844 (F)

              Monday through Friday:  7:00 a.m. to 5:30 p.m.
              Saturday:   By Appointment Only
              No Temporary ID Badges will be issued on Saturday.

 

 

East Falls Campus

Lost ID Policy:

(a) If a student loses their ID, they should go to the ID office located at the Kanbar information desk to purchase a new ID.  If the office is closed, the student should go to the Office of Safety and Security. A temporary ID will be issued. 

(b) A temporary ID is only for access to the residence halls and will not allow students to enter the fitness center or Kanbar Campus Center. This ID is only valid until the ID office opens.  Temporary IDs may not be issued or used when the ID office is open. 

(c) The ID office located at the Kanbar information desk is open during the regular hours of operation in Kanbar Campus Center.

            (d) Students will be charged a $25 replacement fee for each replacement ID. 

 

Smoking

Smoking (including e-cigarettes and vaporizers) is prohibited in all residence areas and within 25 feet of the front entrance of any building;

The Center City campus and hospital are a tobacco-free environment.

 

Structural Alterations

Students are not permitted to make any structural modifications to any room.

 

Paint

Students are not permitted to paint any university property.

 

Shelf Paper

Only removable shelf paper is permitted on cabinet and closet shelving.  Additional charges will be incurred upon move-out for adhesive shelf paper which must be removed by Philadelphia Management service personnel.

 

Attire/Indecent Exposure

Residents should wear proper attire when in public areas to avoid any indecent exposure situations, etc.

 

Noise

The Office of Housing and Residence Life insists that all students exercise responsibility, thoughtfulness and restraint in the production of noise of any kind: vocal, musical, recorded, or mechanical. Courtesy hours are in effect 24 hours a day in ALL residence halls. Courtesy hours are those hours during which the noise level is not above what would be expected in a typical household residence. Courtesy hours also means showing courtesy for fellow residents by acknowledging requests made for sleep or study.

The University has also established Quiet Hours to ensure that residential student respect one another’s need for rest and quiet time. Quiet hours are Sunday through Thursday, 10 p.m. to 8 a.m. and Friday and Saturday from 1 a.m. to 10 a.m.

Residents are encouraged to speak with their neighbors or people on their floor first before calling for the Resident Assistant On-Duty or the OHRL Office. Residents must comply with any request for reducing noise and volume.  Noise must be limited to the confines of each apartment. Violation of Courtesy and Quiet Hours may subject a resident to the University Judicial System.

 

Excessive Trash

Residents must dispose of their trash in the appropriate designated areas. Collecting excessive trash. Collecting excessive trash inside or around residence areas is prohibited.

 

Postings and Bulletin Boards

All on campus bulletin boards are for residential information notices. Signs or flyers must be approved and stamped by the Office of Housing and Residence Life. Approval for student organized petitions may be authorized on a case-by-case basis. Unauthorized postings will be removed and discarded. Do not post items in the elevators, on glass or on painted wall areas. All postings must uphold the university Posting Policy. Postings are prohibited in elevators which are exclusively reserved for OHRL/PMC postings.

The Office of Housing and Residence Life reserves the right to deny the posting of material, which is deemed offensive or inappropriate. The Office of Housing and Residence Life also reserves the right to remove items deemed offensive or inappropriate from residents' doors, windows, or other communal areas.

Solicitors

No sale or solicitation of materials or services of any type is allowed within the residence facilities. Students should report solicitors to the Front Desk immediately. This is to maintain privacy, safety, and an environment conducive to academic achievement. No exceptions will be granted without the written permission of the Office of Housing and Residence Life.

 

Prohibited Items

The items listed below are prohibited in University residence halls and may be confiscated by University officials. University officials will determine, in their sole discretion, whether to return confiscated items to the owner. Violation of this policy may subject a student to the University Judicial System. In addition to other prohibited items, the following items related to the consumption and use of alcohol and drugs are prohibited in University residence halls:

 

Fire Hazards – students are prohibited from possessing or using fire hazards in the residence halls, including but not limited to:

 

  1. Candles with wicks, lanterns, incense, oil/candle warmers, and/or open flames of any kind. However, Halogen or quartz light bulbs and lava lamps Mini-lights (UL approved) are permitted.
  2. Flammable decorations such as live evergreen trees (e.g., fir or pine trees) and streamers.
  3. Items with a heating element such as hot plates, electric frying pans, grills, the George Foreman grill, irons, coffee makers, immersion coils, rice cookers, electric kettles, panini presses and other similar cooking or heating devices.   However, blenders and single service coffee makers with an automatic shut-off are permitted.   In apartments, cooking devices with an automatic shutoff are permitted only in the kitchen area.
  4. All appliances, including but not limited to, non-University rented microwave ovens, refrigerators larger than 4.3 cubic feet in capacity, and air conditioners. However, microwave ovens .6 cubic-feet or smaller are permitted in apartments and townhouses. Residents in 4-5 person rooms may have two 4.3 cubic foot refrigerators;
  5. Sheets, decorations, and/or tapestry hung from ceilings, over windows or as room dividers;
  6. Flammable liquids, including but not limited to gasoline, turpentine, oil-based paint;
  7. Hoverboards, self-balancing scooters, battery-operated scooters, hands-free Segways, electric-powered skateboards, and similar devices.
  8. Multiple outlets ("3 in 1" plugs, plug strips, etc.) or adapters without a reset button. Power strips with reset buttons are the only permissible outlet adapters;
  9. Portable heating devices that are not supplied by the University;

 

Weapons - students are prohibited from possessing or using weapons in the residence halls, including but not limited to:

  1. Firearms, fireworks, knives (with the exception of kitchen knives), nun chucks, klackers, kung fu sticks (or any other similar weapon consisting of two sticks of wood, plastic, or metal connected at one end by a length of rope, chain, wire or leather), shuriken (or any other similar pointed star-like objects intended to injure a person when thrown), cap guns, pellet guns, bb guns, replica guns, paint guns and/or paint gun pellets, explosives, ammunition, chemicals or other dangerous weapons or substances. Everyday eating utensils are allowed.

Students found to be in possession of such weapons or substances are subject to sanctions ranging up to expulsion from the University.

 

Hazards - students are prohibited from possessing or using hazardous items in the residence halls, including but not limited to:

  1. Water beds and other liquid-filled furniture, including tanks and hot tubs;
  2. Unauthorized, unapproved lofts;
  3. Cinderblocks;
  4. Power tools;

 

Noise Amplifiers - students are prohibited from possessing or using noise amplifiers in the residence halls, including but not limited to:

  1. Musical amplifiers may be stored in residence halls rooms, but may not be used in residence hall rooms;
  2. Drums or drum sets;

 

Alcohol & Other Drug Paraphernalia - students are prohibited from possessing or using alcohol & other drug paraphernalia in the residence halls, including but not limited to:

  1. Alcohol, alcohol containers containing liquid of any kind (for those under age 21);
  2. Empty alcohol containers even those used for decoration, alcohol paraphernalia including, but not limited to, kegs, taps and funnels, and home brewing kits; empty shot glasses are permitted;
  3. Illegal drugs (federally and locally) and drug-related paraphernalia including but not limited to store bought or handmade bongs, vaporizers, grinders, exhale tubes, syringes, needles; and any materials related to using, distributing, and/or manufacturing drugs.

 

Prohibited Activities

The following activities are prohibited in University residence halls. In addition to other prohibited activities, any activity that violates the Alcohol, Drugs and Other Prohibited Substances Policy is prohibited in University residence halls.

Facilities Misuse or Damages - students are prohibited from intentionally damaging or misusing residence hall facilities, in ways including but not limited to:

  1. Removing screens from windows and or using the window as a point of entry or exit;
  2. Adhering items in such a way as to damage walls, furniture or woodwork;
  3. Painting any University property;
  4. Making structural modifications to any room;
  5. Tampering with electrical wiring and attaching power strips or extension cords to walls or ceiling;
  6. Collecting excessive garbage inside or around residence areas;
  7. Disposing of personal trash in a bathroom or laundry room trash can;
  8. Using any  surface for design work not intended for such use including coffee and end tables, lounge furniture including sofas, chairs and pool or ping pong tables
  9. Failure to clean up after design project work;
  10. Removing furnishings provided by the University from rooms or common areas (lounges) or use of any furniture contrary to designated use;
  11. Using social lounges for personal storage or to the exclusion of other residents without permission of Residence Coordinator
  12. Tampering with TV cable lines in any way;
  13. Entering onto or otherwise occupying roofs;
  14. Cooking in resident rooms. Cooking and approved cooking devices must be confined to common area kitchens (where applicable);
  15. Sleeping in or on facilities/quarters not designed for that purpose;
  16. Using bathrooms of a gender different than the student’s gender identity without the community agreeing to it in their Community Living & Roommate Agreements;

 

Restricted Access – students are prohibited from accessing restricted spaces and unauthorized areas in residence hall facilities, including but not limited to:

  1. Mechanical rooms (basement, hallways)
  2. Roof tops
  3. Housekeeping closets

 

Alcohol & Other Drugs - students are prohibited from violating the alcohol and other drugs policy in the residence hall facilities, in ways including but not limited to:

  1. Smoking (including e-cigarettes and vaporizers) is prohibited in all residence areas and within 25 feet of the front entrance of any building;
  2. Consumption of alcohol in the presence of non-roommates who are under the age of 21; Students of legal drinking age are permitted to possess or consume alcohol in the presence of their immediate roommates in their residential space regardless of their age;
  3. Engaging in drinking games that promote binge drinking such as flip cup, beer/water pong, etc.

 

Security & Safety - students are prohibited from committing acts that compromise the safety of those living in the residence hall facilities, in ways including but not limited to:

  1. Propping outside doors and tampering with locks or door alarms;
  2. Failure to evacuate a building during a fire alarm;
  3. Leaving windows or doors to living space unlocked when the room is not occupied;
  4. Tampering with any fire safety equipment and facilities including alarms, fire doors and smoke detectors;
  5. Possessing unauthorized keys;
  6. Duplicating keys;
  7. Lending room and/or building keys to another person;
  8. Throwing any objects from windows or balconies;
  9. Placing objects in window sills; passing objects through windows;
  10. Using furniture as room dividers or otherwise blocking direct access to exits with furniture or other items;

 

Hall Sports and Gambling - students are prohibited from engaging in inappropriate or illegal hall activities, in ways including but not limited to:

  1. Participating in any sports in the hallway/building, including but not limited to soccer, football, biking, basketball, skateboarding, and roller-blading;
  2. Gaming of any kind that involves the exchange of money or items with monetary value;