Home of Sidney Kimmel Medical College

Faculty and Staff Equipment Check Out

If a faculty or staff member is interested in checking out equipment they should go to the Media Services desk located in the lower level of the Paul J. Gutman Library.

Click here(please add link to Media Services excel spreadsheet) to view what items Media Services has available. When you arrive at the Instructional Media Services Desk please inform the Media Services student of what you wish to checkout.

Please bear in mind that students may checkout only Blue tagged items, while Faculty, and Staff may checkout Red tagged items. And please check with an OIR staff member if you need a Specialty tagged item. The Instructional Media Services student will checkout the item out you for a maximum of the 72 hours (3 days).

Once the item has been identified as checkout in our system, an Instructional Media Services will also create a work order confirmation that way you receive an email notification that the item is in fact checked out to you. (Please note: If the faculty or staff member requires an extension please speak with a OIR staff member.)


Location of Media Services

The Instructional Media Services Desk is located in the lower level of Gutman Library. If you wish to checkout out equipment pleas check with an Instructional Media Services student. If you need to speak to OIR staff member please inform an Instructional Media Services student.



We are always looking for the most up-to-date equipment for the University environment to utilize. And because of this we have different policies in place for different items with our Red, Blue, and Specialty tag system. For information on item policy please contact the Media Services Desk at the Technology Help Desk.


Link to Event Information

A faculty or staff sponsor must place a request for an event to the Technology Help Desk. That individual will be responsible for placing the support request and acting as the point of contact for the event.


Equipment Available to Faculty and Staff

All of our equipment is separated by Blue, Red and Specialty tags. These tags determine what can be checked out by whom. Our tag system is divided into three categories.

To see the list of equipment available to Faculty and Staff Click Here.

Blue tagged items can be checked out by students, while Red tagged items cannot be checkout by students but by faculty and staff only. And there are our Specialty tags that can only be checked out by certain individuals.

For example professors can ask Media Services to hold digital media equipment that they require their students to use for projects. The items that are held by Media Services will be given a Specialty tag color separate from Blue and Red, meaning only those individual students my check them out.

If you would like to request the use of equipment, please come directly to the Instructional Media Services Desk.


Logging onto Media Service Laptops

To log into Laptops loaned out by Media Services please follow the instructions on the following PDF.


How to Use Equipment

In many of our classrooms we have PC Podiums and Computer Carts. Some of the PC Podiums and Computer Carts also have DVD players, and a cable to attach your VGA capable laptop and a Document Camera. Which are all connected to the ceiling mounted projectors that will allow you to display your PowerPoint lectures, videos, and more to your class.

These tools will help enhance the teaching experience for both professor and student. The Both the PC Podium and Computer Cart will have a Lenovo PC and Monitor with mouse and keyboard. When using the Lenovo computers you would log in with the username and password that you have been given.

For faculty and staff it is last name and first initial. If you checkout equipment from Instructional Media Services and require assistance with its use or setup please contact the Technology Help Desk. You may request this help at any point in time, whether it is before, during, or after the item has been checked-out. The Instructional Media Services students are trained to help you as the user make sure you receive the best out of the device you have checkout.


Plasmas Check out Process and Locations

A Plasma TV can be used for any event around campus. It is one of the very few items that is not in the Red, Blue, or Specialty tag system, therefore anyone may request them.

However please note that there are a very limited number of Plasma TVs available. If you are interested in using a Plasma TV, and a faculty, staff, or student member requires assistance with its use, setup or additional equipment, please call the Technology Help Desk.



For further assistance, please contact the Technology Help Desk at 215-951-4648 or by Email at HelpDesk@PhilaU.edu

Technology Help Desk

Questions? Call 215.951.4648 or email HelpDesk@PhilaU.edu